|
CLUB ROLES: BOARD & COMMITTEES
by Manuela Neto
BOARD OFFICERS & DIRECTORS
President: (Edel Schmidt)
Provides leadership and coordinates tasks. Chairs all club meetings and attends the OHA District meetings and the OHA annual Conventions.
Vice-President: (VACANT since 2008)
Assumes the duties of the President in his/her absence. Chairs and/or participates in committees to acquire a thorough understanding of the Club’s activities, while in training for presidency.
Past President: (Kim Katanik-Kuris)
Acts as a consultant for one year following presidency.
Secretary: (Kimberlay Oly)
Records and circulates minutes of Board meetings. Keeps a record of all non-financial business transactions.
Treasurer: (JoAnn Drennan)
Handles receipts and disbursements of monies and makes bank deposits. Keeps proper financial books and prepares financial reports for auditors, club meetings, Canada Revenue Agency and for grant applications.
Directors: (Christine Fry, Lissa McCulloch, Ron Mitchell, Manuela Neto, Linda Morris, and Andy Sykes)
Each Director either chairs or co-chairs one or more Committees and attends the Board meetings.
Auditors: (John O’Hara and Don Longden)
Two auditors are elected at each AGM.
COMMITTEES
In general, each Committee is responsible for providing a monthly status update to the Board and for communicating details of specific events and activities to the Newsletter Editor and to the Publicity and the Website committees.
Some Committees are run by one or more Chairs, while others are also run by a team. The names provided here are of the Chair(s).
Awards: (Daphne Van Ginkel)
Identifies members worth recognition and grants awards.
Bus Tour: (VACANT since 2009)
Organizes an annual day trip for the members.
Community Projects/Civic Programme:
(The position of Chair is VACANT)
Coordinates the efforts of horticultural initiatives, for the benefit of the community.
Draw: (JoAnn Drennan)
Operates the Draw at the general meetings, ensuring there are prizes through donations and/or purchases.
(JoAnn welcomes 1-2 members to relieve her from this post, so she can focus on her role as Treasurer.)
Flower Show: (Celia Roberts, Marie Decker, Daphne Van Ginkel)
Oversees the operations of the Club’s flower shows, including set up, cleanup, point lists, arranging for judges, and producing show schedules.
(More members needed to help set-up at each meeting.)
Garden Tour: (Manuela Neto & Lissa McCulloch)
Duties include scouting for gardens, planning the route, producing the programme guide, liaison with ticket vendors, and schedule garden sitters.
(2 committe members are needed 1) to head the Draw 2) to liaison with ticket vendors.)
(For the 2010 walking tour, we also need 80 garden sitters to welcome visitors to the gardens. Invite a relative or a friend to team up with you for a 3 hour shift. Each sitter receives a complimentary garden tour ticket. Please consider helping your club in it’s major annual fund-raising event.)
Junior Programme: (Kimberlay Oly)
Selects and works with a local public school. Assists with teaching about gardening , helps sudents beautify school property and develop a love of gardening.
Library: (Andy Sykes and Sheila Garvagh)
Responsible for the library cart. Keeping records of book loans, returns and overdue books.
Membership: (Linda Morris & Vicki Constantin)
Responsible for maintaining a current membership list, collecting annual dues, and printing mailing labels for membership correspondence.
Member Greeter: (Susan Riley)
Greets members and visitors at the meetings, shows them the facilities and explains the format of the meeting.
(More members needed in this role, to take turns.)
Newsletter: (Christine Fry)
Compiles the monthly newsletter from member contributions, sends it to the printing company and distributes them.
Plant Sale: (Edel Schmidt)
Duties include obtaining permits for the event location, ordering tables, and soliciting plant donors, diggers and potters.
Phone Committee: (Ron Mitchell)
Makes monthly reminder calls to the membership and also annual calls to past garden tour visitors.
(More members needed to alleviate the load on the committee members. Once a year, they call past garden tour visitors to inform them of the annual tour.)
Premiums (i.e. plant bulbs): (Edel Schmidt & John Badali)
Order premiums and distribute them to the membership.
Programme: (Christine Says & Bonnie Gul)
Finds speakers and introduces them at the meetings.
Publicity: (Manuela Neto & Raluca Popov)
Publicizes Club events and Club meetings through free venues.
Social Convenors: (Sharon Kondrat)
Provides refreshments at the meetings, including the purchasing of supplies.
Yearbook: (Bonnie Gul)
Compiles the yearbook, sends it to the printing company and distributes them.
Website: (Manuela Neto)
Maintains information on the web pages. (2010-05-15) |
