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Home > Gardenshare > Online Newsletter Online NewsletterOHA Spring 2010 Board meeting notes OHA Spring 2010 Board meeting notesDiversity AwarenessSpeaker Bruce Druett of OMAFRA spoke to the board about Diversity Awareness and took board members through discussions and activities about diversity.Treasurer's ReportTreasurer's letter of creditThe fee for the Letter of Credit Agreement shall be a one time calendar fee paid by the society. When a new Letter of Credit Agreement is received during the calendar year for which a fee has already been paid, there shall be no additional fee payable. For example at the start of the year a society's treasurer would submit a letter of credit and pay a fee. If, during the year, the treasurer was replaced, a new treasurer would submit a new letter of credit. Since the fee was already paid earlier in the year, no additional fee would be payable.A letter of Credit Agreement shall be submitted to OHA for each Treasurer and/or Assistant Treasurer of a society or district and the term of the Letter of Credit Agreement will be for the calendar year in which the agreement is submitted. The Security of the letter of credit is a maximum of $15, 000. If a society has more than $15,000 in financial assets the treasurer should seek additional security to cover the amount above $15,000. Constitution, Bylaws and ResolutionsThe date for the submission of resolutions for consideration at the Annual General Meeting is now May first or 60 days prior to the AGM whichever comes first. Proposed resolutions to update the constitution were discussed.Conservation and EnvironmentA guide to planting for pollinators is on its way. That project is almost complete and will be ready for the convention. When we can find a friendly printer or printing dollars, we will print enough copies for every delegate at the convention.Youth Newsletter and SurveySurvey findings about the Youth newsletters were discussed. Youth clubs must fill out their activity forms in order to apply for club grants.MembershipThe board discussed the overall membership levels in the association. Each district was asked to work with each society to put a plan and goals in place to grow membership. A challenge was issued to all districts to get membership growth plans in place with each Society.Further notes
From the Canada Blooms Outreach teamWe had flyers with society names and contact info for Districts 5, 6, 15, 16. People looking for a meeting to go to would tell us where they lived and it was wonderful when we were able to give them a specific brochure or if not that, at least give them a flyer with possible locations all spelled out. We would suggest that other Districts consider preparing similar flyers for the future because the information is absolutely invaluable. From the Long Range Planning CommitteeThe Long Range Planning Committee is planning to have a room for board members/delegates at the convention to visit and express their visions/thoughts of a “long range plan” for the OHA.Associate members to date.
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Conventions2010Societies are asked to communicate registration information for the 2010 convention in Barrie http://www.gardenontario.org/sho/up_conf.php Competition information is available. http://www.gardenontario.org/sho/com.php 2011The photo, art and creative writing classes have been released for the 2011 convention http://www.gardenontario.org/sho/future_conf.php2012The 2012 convention will be held at Niagara Parks. It will be hosted by Marvin Myhre and District 9 and the theme ties in with the 200th anniversary of the war of 1812.2013District 14 is organizing the 2013 convention in Thunder Bay. (2010-04-04) | |||||||||||||||||||||||||||||||||||||
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